Website & free waitlist
OCTO Terms of Service
Welcome to OCTO. These terms cover octo-tool.com and our free waitlist for the study tool we are developing. Joining creates no purchase obligation. Before introducing product accounts, beta access, uploads, AI services or subscriptions, we will provide the applicable terms and privacy information.
1 Who we are
“OCTO” and “we” mean Axel Van Mechelen and Robbe Heynderickx, acting in their own names under the project name OCTO. “You” means a website visitor or waitlist participant.
Contact: admin@octo-tool.com; Isabellakaai 60, 9000 Ghent, Belgium. Business telephone: +32 472 97 43 23.
2 The website and waitlist
2.1 Registration and acceptance
You must be at least 16 and use an email address you control. If you are 16 or 17, you must have permission from your parent or guardian to join the waitlist. Provide accurate information; a university email is not necessary. Your name, education level and how you found us are optional.
You accept these terms when submitting the form. You can correct details before submission and ask us to correct them afterwards. The agreement begins when we register your valid application and confirm it by email, with a copy or download of the accepted terms. Merely visiting the website does not constitute acceptance of a waitlist agreement.
2.2 What participation offers
We confirm your registration, manage the waitlist and send the availability notification you requested.
Joining does not guarantee access, a position, price, feature or invitation date. Invitations may be phased according to capacity and relevant launch needs; optional education information may help with this.
January 2027 is a target launch period, not a guarantee. Specific legally binding commitments remain effective.
2.3 Costs and future offers
The website and waitlist are free; we do not request payment card details. You pay any connection charges to your own provider. Any future paid product or trial requires a separate, clear offer and legally required agreement. Registration never automatically becomes a paid subscription. Your statutory consumer rights remain unaffected.
2.4 Duration and ending participation
You may leave at any time, free of charge, using a waitlist email link, email preferences or admin@octo-tool.com. The current waitlist ends at launch, earlier closure or by 31 January 2027. Continuing afterwards requires a new choice.
We may remove registrations for fraud, unauthorised use, serious breaches, security risks, duplication or persistent delivery problems. We act proportionately, explain and allow correction where appropriate, and let you challenge a decision. Urgent threats or abuse may require immediate action. If we close or pause the waitlist for project, capacity, legal or security reasons, we give reasonable notice where practicable.
Existing obligations remain effective.
2.5 Responsible use and content
Use the website lawfully. Do not disrupt systems, bypass access controls, harvest others’ personal data or send spam or unlawful material. Report security concerns to admin@octo-tool.com; this does not authorise testing systems without permission.
Website content belongs to the founders or their licensors. You may view it and keep copies for personal use. Further exploitation requires permission unless the law allows it. Do not use OCTO branding misleadingly. You retain your rights in feedback; we may use ordinary voluntary, non-confidential suggestions to improve OCTO, without an obligation to pay or implement them unless agreed otherwise.
2.6 Availability and liability
We take reasonable care with information, security and availability. Maintenance or failures may interrupt access. Planned features may change; we do not guarantee study outcomes or uninterrupted access.
External services have their own terms; we remain responsible for our own actions.
Our liability is determined by applicable law. These terms do not exclude liability for fraud, intentional misconduct, gross negligence or other liability that cannot lawfully be excluded. They impose no monetary liability cap or general indemnity obligation and do not limit mandatory consumer or privacy rights, including compensation rights.
2.7 Privacy and your choices
Our Privacy Policy explains data use, security, retention, providers and rights. Our GDPR page summarises it. We restrict access to people and service providers who need it for their tasks, with appropriate confidentiality and processing arrangements.
Waitlist messages, optional marketing and analytics have separate choices. Marketing requires a separate, confirmed subscription and includes an unsubscribe link. Leaving the waitlist does not automatically stop marketing; email preferences let you stop both.
cookie_consent remembers your cookie choice; other functional cookies are exempt from consent only where strictly necessary. GA4 using _ga and _ga_<id> requires separate consent. Rejecting or withdrawing through “Cookie settings” in the footer does not restrict access. Accepting these terms does not consent to marketing or analytics or create a data processing agreement between you and OCTO.
2.8 Changes
We may update these terms for reasonable legal, security or service reasons. We normally notify existing participants at least 15 days before material changes; legal or urgent security reasons may require shorter notice. We seek agreement where required. You may leave free of charge. Without required agreement, we continue the existing arrangement or end participation with reasonable notice and respect for mandatory rights. Changes do not retrospectively remove acquired rights.
3 Governing law and complaints
Belgian law applies, preserving any mandatory consumer protection in your country of residence required by applicable law. You may use the legally competent courts, including courts in your country of residence where you have that right.
Complaints: admin@octo-tool.com or our postal address. For disputes within its remit, you may contact the Consumer Mediation Service. This does not restrict access to regulators or courts. Invalid provisions leave the remaining terms effective where the agreement can reasonably continue. Transfer to a new operator will not reduce mandatory rights and requires legally prescribed information and agreement. These terms are available in Dutch and English; mandatory rules on clear information and interpretation remain applicable.